Job Description

We’re looking for a Contract Manager to support contract administration, project coordination, document control, and process documentation. This is a hands-on role for an organized professional who can keep records accurate, coordinate follow-ups, and support consistent project workflows. The role is best suited to someone with experience across contract and project administration who communicates clearly and follows through reliably.

Responsibilities

Contract and Document Administration

• Organize and maintain contract and project documentation.

• Track key records, requests, and follow-up actions to help keep work moving.

• Coordinate document collection and updates with relevant stakeholders.

Project and PMO Support

• Assist with project coordination, action tracking, and routine status updates.

• Support the preparation and organization of project information and reports.

• Help maintain clear, current records across assigned workstreams.

Process Documentation

• Draft or update SOPs and process documents based on approved workflows.

• Keep process documentation organized and incorporate confirmed changes.

Qualifications

• At least 5 years of facility-management experience; GCC experience, especially in the UAE, Saudi Arabia, or Qatar, is strongly preferred.

• Solid understanding of preventive planned maintenance (PPM) planning, FM contracts, service-level agreements (SLAs), and key performance indicators (KPIs).

• Hands-on experience using a Computer-Aided Facility Management (CAFM) or Computerized Maintenance Management System (CMMS), such as Maximo, FSI, Yardi, or a similar platform.

• Strong written English for reports, correspondence, and operational documentation.

• Able to work independently in a remote setup, with reliable internet and a quiet workspace.

• Well-organized and detail-oriented, with strong follow-through and confidence coordinating with site-based teams and service providers.

• Preferred / Bonus Qualifications

• Degree in mechanical, electrical, or civil engineering, or a related field.

• CFM or FMP certification, or exposure to ISO 41001.

Preferred

• HIPAA certification, a nursing or allied health background, experience with insurance verification or revenue cycle management (RCM), and comfort working US time zones.

Salary

• 5 USD per hour